Assistant to the Chairman / International Coordinator

We are looking for a hard-working, serious, native English-speaking young woman in good health for a position in the Japanese music industry. In addition to assisting the Chairman of the company with various English-language tasks, you will have chances to work on international music tours, inviting Artists to perform in Japan and coordinating with the tour staff on behalf of the company. This position offers a huge opportunity of future growth and experience in the Japanese and International music industry.

We are hoping to begin interviews as soon as possible.

Assistant to the Chairman Duties:

? Write all English emails for the Chairman and maintain his email account
? Research touring history of International Artists as well as their management and agency companies
? Arrange flights, hotels, schedules, and transportation for overseas travel
? File expenses for the Chairman as well as personal expenses
? Create and update the Chairman’s Monthly Schedule
? Make overseas conference calls and take detailed notes
? Maintain physical files of emails for all International tours and other large projects
? Attend events, dinners and concerts with the Chairman when necessary
? Take and place ticket orders for Chairman and special contacts
? Other miscellaneous jobs and duties for the Chairman

International Coordinator Duties:

? Directly email Management, Agents, and Artist representatives abroad
? Coordinate and prepare Visa applications for tour members
? Assist airport pick-ups, internal travel, and other coordination (rental mobile phones) during tour
? Assist in coordinating hotels and transportation for tour members
? Assist with PR and merchandise for tour
? Amend English-language contracts and rider
? Answer English phone calls for International Division, take messages
? Write English email drafts for International Division
? Maintain company FedEx account
? Write offer letters on behalf of the International Division for tours
? Manage International bank transfers for performance fees and invoices
? Compile name list and flight list for tour members
? Construct tour itinerary

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