Supply Chain Head / Operations Manager Job Opportunity in Kenya
Job Title: Supply Chain Head / Operations Manager Based At: Head Office
Position Reports To: Chief Executive Director
Job Purpose / Summary: oversee the operations activities of the company mainly by good stock projections, warehousing and distribution.
Key Responsibilities and Accountabilities:
I. Procurement / Importation / Reception
Placing company orders both local and overseas in good time to ensure there are no stock shortages. This should in line with stipulated re-order levels.Coordinate all import and export of goods.Coordinating with all clearing and forwarding agents to ensure proper documentation and SLA’s are adhered to.Tracking and follow up orders to suppliers to be sure we receive them in good time.Organize the reception of the goods inside the warehouse and our systems.Implement the necessary internal controls/checking during the reception process.Stock management, mainly monitoring expiry dates, reorder levels, outages and coordinate with commercial/marketing teams.Overseeing and coordinating random stock control/stock take (both mid-year and end year) and ensure they are carried out on a timely basis.Functionally manage branches on stock issues to be sure we have an adequate level of stock at branch level on a dynamic basis.Coordinate the transportation of the goods to the branch.Control and validate stock movement within the warehouse.Maintain relations with suppliers and principals by handling claims in the appropriate way.Validate the special pricing given to tenders and organize the claims.Control of the margins level and explain the distortions.Ensuring the goods in the warehouse are properly stored as per Good Distributorship practices (Cold chain is an important aspect).Organize warehouse operations in terms of security and risks (responsibility, opening hours, access control …).Organize warehouse operations in terms of activity (productivity, picking locations…).Work on continuity plan in case of crisis situation.Organize and control the dispatch and delivery of the goods to customers for Kenya.Synchronize deliveries with telesales activity, warehouse activity and customers’ needs (regular, urgent, bulk deliveries).Regular assessment of cost implication related to service rate.Work closely with commercial department in order to assess our service rate and implement the necessary actions to improve.Recruit, maintain, train and direct warehouse, operations and transit staff.Organize operations processes and synchronize them within the department and with other departments.Identify KPI’s for the department and submit regular reports linked to action plans and corrective actions follow up.Together with the executive team contribute to the evaluation and development of operational strategy.Liaising with the company Pharmacist so that our operations are within the stipulated laws.Draft memos and procedures on company operations with special reference to stock and regulatory matters.Ensure that operations are in line with company requirements for quality, legal stipulations, risks and environmental policies.Ensure adherence to health and safety policy in the warehouse, and other requirements relating to sale of pharmaceutical products.On irregular basis, support Ugandan and Tanzanian operations.GraduateProfessional expertise in supply chain management for 3-4 years.Mid 30s-40 in AgeStrong management skillsStrong interpersonal skills and able to communicate at different organization levels.Leadership, Training and Team Management skills.Budget management experience.An organized, determined and persistent person.Good and effective negotiation skillsAble to promote cross functional effectiveness.Decision making oriented & able to quickly react to changing environment.Excellent command of written and spoken official Languages in Kenya.Interested candidates who meet the above minimum requirement s can apply to E Mail: recruitment@careerdirections.co.ke or cvs@careerdirections.co.ke
Only shortlisted candidates shall be contacted.
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