総務本部長　／Senior General Affairs (JOB ID 386163 )

POSITION SUMMARY

To manage the administration of the Japan offices (including OCAP and any JVs or acquisitions) effectively, efficiently and ensuring compliance with the Policy/procedure administration.

To provide a high level of confidence to Country Manager that all key controls and compliance requirements are understood, effectively communicated to key stakeholders, and that appropriate plans and controls are put in place to ensure clean audit findings.

Change management to ensure teams are able to react expeditiously to changes or clarifications of the Policy/Procedure.

To act as a consultant to Country Manager and staff on how to interpret policies/processes in increasingly complex situations.

To act as the subject matter expert for all key controls and compliance for all business activities.

To act as the key partner for Compliance, Audit, Security, BCM, Finance, Procurement, IT & Facilities.

To provide coaching and team management of office managers/administrators/reception.

To act as a member of Japan office management team.

JOB SCOPE

Key Controls, Compliance and Audit:

Anti Bribery/FCPA Controls : Complete understanding of policy and procedures. Develop and implement change programs, provide training, and assistance to local staff. Validate SOE status of client/non-client and share the updates to local staff on monthly basis. GTE log register to AP compliance on quarterly basis.

Procurement Controls: Provide training and assistance to local staff on all business activities.

T&E policy Controls : Provide training and assistance to local staff on all business activities.

BCM : Local Incident Response Team Manager

Physical security management

Corporate Card and PCard Policy controller and administration management

Assist with Corporate event management as appropriate.

Gift register management for both client and local staff.

Execute quarterly review of the general audit scope covering FCPA, T&E expenses, Sourcing, and general office administration, and share the review results to the Sr Business Development Leader.

Asset management.

Charitable contributions management.

Contract repository management.

Office Management and administration.

Facilities – CRE (corporate real estate) dept liaison & building management liaison for all premises matters.

Corporate registration management

Documentation and optimization of operating processes.

Administration management of floor plans, work station allocations, contact lists and notifications.

General office equipment management.

Capital asset management

Computer and wireless device management.

IP Phone, network administration management.

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QUALIFICATIONS

Professional

7 + years of experience in a Senior Business Administration/Office management role

Experience in a leadership role as part of a management team.

Technical

Strong background in Business Administration and Compliance

Ability to rectify technical issues relating to all onsite equipment, including phones, hardware, software, audio visual equipment, copier and fax machines

Computer literate with advanced skills in Powerpoint, Excel

Business

Strong organisational skills

Strong negotiation skills

Responsible work ethic

Strong team player

Confidence and ability to influence and negotiate with others

Confident & able troubleshooter

Self driven

Effective communicator

Strong project management skills

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